How to Keep Board Meetings Productive and Engaging

A board meeting is a major discussion and decision-making occasion in an organization. In addition to assessing past performance, these meetings assist in the development of future strategies and approve plans of action that promote progress. These meetings are private and confidential or open to observers, depending on the size of your organization.

The agenda is usually prepared by the executive secretary or the management assistant, with input from the chairman and CEO. It contains logistical information like the time, date the meeting’s location or link as well as the attendees. The previous minutes are also included, along with a list of pending agenda items. Before discussing new issues it is imperative that board members read the minutes of the previous meeting and confirm the results.

Long reports and other routine items can quickly drown an entire board meeting with details. Try to limit the amount of time spent on reports to 25 percent or less than the total time of the meeting. This will keep meetings productive and engaging. For instance, you can encourage the chairpersons and leaders to email a summary of their report prior to the meeting instead of https://cbdboardroom.com/what-should-you-do-after-every-board-meeting/ giving an elaborate report in the boardroom.

You could also include an area for parking at the end of the agenda for any topics that don’t fit in the two primary goals for the meeting. This will ensure that you don’t end up being sidetracked, and wasting time in the meeting. By focusing on the most important issues will boost the impact of each minute of a board meeting.