Board Meeting Structure

Board meetings can differ in structure according to the makeup and function of each board. Certain meetings are formal and adhere to strict guidelines for procedures in parliamentary meetings (Call to Motions by Members, Orders and Motions by Members.). Others are less formal and can even be held in a casual atmosphere, like the CEO’s home or in a restaurant. Whatever the venue any board meeting should have a few fundamental elements.

A new board meeting should start with the director who is the presiding officer addressing any issues with logistics (date and time, the location of the meeting and meeting link, or video conference and so on.) This is also when announcements, kudos or shout-outs can be made.

Once all the logistics are taken care of Once all the logistics are in place, he will talk about any concerns or issues regarding the performance of the company. This is a chance for the C-suite and other managers to share their thoughts and perspectives on past performance and future strategy. It is important that the board creates unified strategies to allow the company to grow across all departments and increase their market reach.

The board should then concentrate its efforts on developing www.naturalboardroom.com/whats-a-great-amount-of-benefit-the-virtual-data-room-software-offers-larger-corporations-and-smaller-companies/ actionable items that every chief executive officer will be able to communicate to their department. It can be something as simple as enhancing the sales process, or as complicated as establishing a brand new protocol for client onboarding. The board must also determine key performance indicators (KPI) to measure the success against. The final phase of the board meeting is a vote on any decisions that require the vote. Once the votes are tallied and the board has the power to decide to implement or re-open a vote that was not passed by the majority.