Board Meeting Recommendations

There are some guidelines you can use to ensure that your event runs smoothly and efficiently, regardless of whether it’s a meeting in person in your boardroom, or a meeting remotely from your couch.

Timeliness, preparation and beginning promptly are great methods to begin. Be sure that board members have all the material they need prior to meeting. A well-written outline, clear agenda and its distribution before the meeting date can help keep the meeting focused.

Avoid wasting time with reports. Long reports can drown out the board’s conversation. Only discuss the committee and leadership reports at the board meeting when they are needed to make decisions or provide https://surveyboardroom.com/what-are-the-main-meeting-procedures-and-rules oversight. The rest of the reports can be dealt with by email or in smaller meetings.

Limit the discussion about product features and roadmaps. The direction of a company shouldn’t be dictated by what the CEO believes the market would like. Make sure you know why you’re taking certain actions when you have to discuss products. This will ensure that you are on the right track and prevent the “Enron” effect, which occurs when an individual was too detached to notice that problems were developing beneath the surface.

Make sure that there are candor breaks in the agenda — These brief periods of silence allow board members to raise questions they aren’t comfortable discussing before their peers. These breaks are usually needed to ensure that all opinions are heard, and that they feel comfortable speaking up.